The problems schools tell us about.

Most school offices run on a mix of spreadsheets, paper and messages. Here is what that costs, and what changes when it all lives in one place.

OftenStudent details live in several spreadsheets and get retyped for every purpose.

With PHSMSOne record per learner feeds attendance, grades, invoices and the parent portal.

OftenA grade changes after a parent has already seen it.

With PHSMSGrades move from draft to submitted, approved, published and locked. Reopening one needs approval and keeps the history.

OftenReceipts are written by hand, and a mistake means a crossed-out line.

With PHSMSReceipts are numbered in sequence per school. Mistakes are reversed with a reason, never deleted.

OftenA teacher and a room get booked twice, and nobody notices until the day.

With PHSMSConflicts for teachers, rooms and sections are flagged before a timetable is published.

OftenAnyone with the file can see everything in it.

With PHSMSRole-based access with a per-record check. Health, guidance and safeguarding records are kept separate.

OftenParents keep phoning the office for grades, balances and notices.

With PHSMSA parent portal shows attendance, published grades, statements, receipts and announcements.

OftenAnnouncements go to everyone, or to no one.

With PHSMSAim a message at the whole school, a role, a grade, a section or one person, and require acknowledgement when it matters.

OftenNobody can say who changed a record or when.

With PHSMSAn audit trail records the person and the time, and corrections require a reason.

OftenMoving to a new system means weeks of retyping.

With PHSMSImport from CSV or Excel with column mapping, row validation, and rollback of a whole batch.

OftenA teacher’s licence quietly expires.

With PHSMSCredentials and licences are tracked with expiry dates.

OftenLeave is approved, but nobody plans the cover.

With PHSMSApproved leave shows cover needs for the timetable and warns about substitutes.

OftenApplications arrive on paper, by message and by walk-in, and duplicates slip through.

With PHSMSEvery application enters one pipeline, and possible duplicates are flagged for a person to confirm.

Made for the Philippines

Built around private K-12 schools here.

PHSMS is not a generic system with a Philippine label. The structure, vocabulary and billing follow how these schools work.

What that means

Kinder, Elementary, Junior High and Senior High stages, with senior high strands
A DepEd-style grading scheme: Written Work, Performance Task and Quarterly Assessment, with the DepEd 2015 transmutation table
Subject groups such as AP and EsP, Science and Math, and MAPEH, EPP and TLE
Form 137 and good moral certificates among the student document types
Fees in pesos on annual, semestral, quarterly or monthly plans
A Data Privacy Act notice on the public application form
The DepEd school ID on the school profile

It is not a learning platform. Lessons and online exams are not part of PHSMS.
It does not process online payments. The cashier records payments, and parents see statements and receipts.
It does not replace your school’s policies. It gives you the tools to follow them, and records that you did.

See the full list on the availability page.

Try the live demo, or tell us about your school and we will walk you through the modules that matter most to you.

Pricing depends on your school. Contact us for pricing.