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The reports your school asks for.
Reports are permission-checked, so each person only sees what they are allowed to. Exports are audit-logged and made safe to open in a spreadsheet.
People and enrolment
| Report | What it shows | Who can run it | Export |
|---|---|---|---|
| Students | Student list with filters by year, grade, section and status | School owner, principal, school admin, registrar, auditor (view) | CSV |
| Guardians | Guardian contacts linked to students | As above | CSV |
| Staff | Staff list | As above | CSV |
| Enrolment summary | Enrolment counts for the school year | As above | CSV |
| Class list | Students in each section | As above | CSV |
| Birthdays | Upcoming birthdays | As above | CSV |
Attendance
| Report | What it shows | Who can run it | Export |
|---|---|---|---|
| Daily summary | Attendance for a date, including sections that have not submitted yet | Leadership, registrar and auditor see the school; teachers see their own advisory sections | CSV |
| Monthly per section | A student-by-day grid for one section and month | As above | CSV |
| Chronic absence | Students with repeated absences | As above | CSV |
| Tardiness | Students with repeated late arrivals | As above | CSV |
Finance
| Report | What it shows | Who can run it | Export |
|---|---|---|---|
| Collections | Payments by day, by cashier and by method | Finance staff, with read-only access for auditors | CSV |
| Outstanding balances | What is owed, by grade and section | As above | CSV |
| Aging | How long balances have been overdue | As above | CSV |
| Discounts | Discounts and scholarships given, with approvals | As above | CSV |
| Voids | Payments reversed, with reasons | As above | CSV |
Library
| Report | What it shows | Who can run it | Export |
|---|---|---|---|
| Catalogue | Titles and copies | Library staff | CSV |
| Circulation and overdue | Loans, returns and overdue items | As above | CSV |
| Lost and damaged | Items lost or damaged | As above | CSV |
| Inventory, fines and borrowing | Stock check, fines assessed and borrowing history | As above | CSV |
Good to know
- Exports are CSV only. Excel and PDF exports are not available yet.
- A single export is capped at 10,000 rows.
- Auditors can view reports but cannot download exports.
- Every export is written to the audit log.
- Roles shown are the defaults, and your school’s access settings still apply.
See PHSMS with your school’s workflow.
Try the live demo, or tell us about your school and we will walk you through the modules that matter most to you.
Pricing depends on your school. Contact us for pricing.