Fee schedules that match how you actually bill.
Define what you charge, for which grade levels and which year, and how families can pay it.
What is included
- Fee items such as tuition, miscellaneous fees and books
- Fee schedules per grade level and school year
- Installment plans for each schedule
- Fee items and opening balances can be imported from a spreadsheet
Fee categories
- Tuition
- Miscellaneous
- Books
- Other
Payment plans
- Annual
- Semestral
- Quarterly
- Monthly
Invoices for every enrolled student, discounts with a reason.
Generate invoices from the schedules, and make sure every discount or scholarship has an approver and a stated reason.
What is included
- Generate invoices for enrolled students from the fee schedules
- Discounts and scholarships with an approval step and a recorded reason
- Approval limited to the school owner and principal
- Library fines are billed through the same finance records
Discount types
- Sibling
- Scholarship
- Employee
- Waiver
- Early payment
- Other
Discount mode
- Percentage
- Fixed amount
Invoice status
- Draft
- Issued
- Partially paid
- Paid
- Void
A cashier’s desk your auditor will like.
Record payments the way they arrive, apply them to the right invoices, and never delete anything: mistakes are reversed, with a reason.
Payment received
- Receipt number
- Sequential, per school
- Payment methods
- Cash, bank transfer, cheque, card, e-wallet, other
- Applied to
- Invoices, with credit for advance or overpayment
- Repeat submission
- Duplicate protection on every payment
- Mistake?
- Void or refund by reversal, with a reason
- Partial payments, advance payments and overpayment credit are all supported
- Printable receipts with unique, sequential numbers
Payment methods recorded
- Cash
- Bank transfer
- Cheque
- Card
- E-wallet
- Other
Ledger entries (none are ever deleted)
- Charge
- Payment
- Discount
- Reversal
- Adjustment
- Refund
Know who has paid, and who has not.
Statements for families and reports for the people who run the school’s finances.
What is included
- Statements of account for each student
- Collections by day, by cashier and by payment method
- Outstanding balances and aging
- CSV export, permission-checked and audit-logged
Built for the people who do the work.
- Finance
- School owner
- Principal
- Auditor
- Parent (own statements and receipts)
Good to know: not included yet
- Online payment and payment gateway. Payments are recorded by the cashier, and parents see statements and receipts in the portal.
Connected to the rest of your school.
Communication & portals
Announcements, messaging, parent and student portals, and role dashboards.
- Announcements
- Parent-teacher messaging
- Parent & student portals
- Dashboards & reports
Admissions & records
Applications, student and guardian records, registrar requests, and bulk imports.
- Admissions pipeline
- Students & guardians
- Registrar
- Imports & exports
See PHSMS with your school’s workflow.
Try the live demo, or tell us about your school and we will walk you through the modules that matter most to you.
Pricing depends on your school. Contact us for pricing.