One calm place to run your whole school.
From admissions to report cards to the cashier’s window. PHSMS brings students, teachers, registrars, finance and parents into a single system, with DepEd-style grading and Philippine peso billing built in.
- Many schools, one platform
- Role-based access
- Audit trail on every change
One student record
Enter information once. It shows up wherever it is needed.
- 1Applies and is admitted
- 2Enrolled into a section and timetable
- 3Attendance taken every day
- 4Grades entered, approved and published
- 5Invoiced, paid and receipted
- 6Family informed through the portal
- Grade levels
- Kinder to Grade 12
- Built-in roles
- 15
- Billing in
- Philippine peso
- Schools
- Many, one platform
Watch the demo.
A short video from the team behind PHSMS.
Everything a school office does, connected.
Each module shares the same student and guardian records, so information is entered once and shows up everywhere it is needed.
Admissions & records
Applications, student and guardian records, registrar requests, and bulk imports.
- Admissions pipeline
- Students & guardians
- Registrar
- Imports & exports
Academics & grading
School years, timetables, attendance, and DepEd-style gradebook and report cards.
- Academic structure
- Timetable & events
- Attendance
- Gradebook & report cards
Finance & cashiering
Fees, invoices, discounts, payments, receipts and reports, all in pesos.
- Fee setup
- Invoices & discounts
- Cashiering & receipts
- Statements & reports
Communication & portals
Announcements, messaging, parent and student portals, and role dashboards.
- Announcements
- Parent-teacher messaging
- Parent & student portals
- Dashboards & reports
Wellbeing & operations
Health, guidance, discipline, library, transport, inventory and assets.
- Health & clinic
- Guidance & discipline
- Library
- Transport
- Inventory & assets
HR & payroll
Staff records, licences, leave, staff attendance and payroll.
- Staff records
- Leave
- Payroll
Three things schools tell us matter most.
Kinder to Grade 12, with senior high
Four school stages (Kinder, Elementary, Junior High, Senior High), senior high strands, and subject groups such as Languages, AP and EsP, Science and Math, MAPEH, EPP and TLE.
Billing the way schools bill
Tuition, miscellaneous fees and books on annual, semestral, quarterly or monthly plans, with sibling discounts, scholarships and waivers.
Privacy built into admissions
The public application form shows a Data Privacy Act notice, and the version of the notice is recorded with each application.
Grades parents can trust
A DepEd-style gradebook where grades move from draft to approved to published. Parents and students only ever see published grades.
A cashier’s desk with a clean trail
Pesos, installment plans, sequential receipts and duplicate protection. Mistakes are reversed with a reason, never deleted.
Families kept in the loop
Announcements aimed at one grade or one family, required notices parents must acknowledge, and a portal that shows only what has been released.
The right screen for every person.
Fifteen built-in roles. Each person gets a view built for their work, and sees only the records they are allowed to.
- School owner
- Principal
- School admin
- Auditor
- Registrar
- Finance
- HR officer
- Librarian
- Transport coordinator
- Teacher
- School nurse
- Guidance counselor
- Parent
- Student
- Super admin
What it looks like for the people who use it.
Roll call in under a minute
Mark the section present, fix the two or three exceptions, and move on. Parents of absent children can be emailed automatically.
Applications that do not get lost
Every application sits in a pipeline with a checklist and history, with possible duplicates flagged for a human decision.
A receipt for every peso
Record the payment, apply it to the invoice, print a numbered receipt, and close the day with a collections report.
Each school’s data stays its own.
PHSMS serves many schools from one platform, and every record is tied to its school. One school can never see another’s data.
Access checked on every record
Roles decide what you can do. A second check decides whether you may touch this particular student, invoice or grade.
An audit trail you can read
Every change records who did it and when, and owners and auditors can review the school’s audit log.
Sensitive records, extra care
Health, guidance and safeguarding records are kept apart, left out of exports, and every access is logged.
From sign-up to first report card.
We set up your school
Your school is created with your name, logo and brand colour, and your owner is invited by email.
Finish guided setup
Add your school year, quarters, grade levels, sections and subjects with a progress checklist.
Bring your records
Import students and staff from spreadsheets and invite your team and families.
Run the school year
Admissions, attendance, grading and billing happen in one place.
Common questions.
Is PHSMS only for one school?
No. PHSMS is multi-tenant: many schools run on one platform, each with its own data, logo and brand colour. A school can never see another school’s information.
Can we bring our existing student records?
Yes. Upload CSV or Excel files for students, guardians, enrolments, staff, subjects, sections and fees. Every row is validated, you get an error report for anything that needs fixing, and a whole import can be rolled back.
Can parents pay online?
Not yet. Today the cashier records payments, and parents see their statements and receipts in the portal. Online payment is planned for a later release.
Is two-factor sign-in or single sign-on available?
Not yet. It is planned for a later release. Sessions use secure cookies, passwords are hashed, and sign-in attempts are rate limited.
See PHSMS with your school’s workflow.
Try the live demo, or tell us about your school and we will walk you through the modules that matter most to you.
Pricing depends on your school. Contact us for pricing.