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- How it works
From sign-up to first report card.
Getting started is a short, guided path, and once you are running, PHSMS follows the rhythm of the school year.
Five steps to a running school.
We set up your school
Your school is created on the platform with your name, logo and brand colour, and your school owner is invited by email.
Finish guided setup
A progress checklist walks you through the school profile, school year, quarters, grade levels, sections and subjects.
Invite your team
Invite staff by email and give each person a role. Roles decide what each person sees.
Bring your records
Import students, guardians, staff, subjects, sections, fee items and balances from CSV or Excel files, with validation and rollback.
Invite families
Invite parents and students to their portal accounts so they can follow attendance, grades, statements and announcements.
PHSMS follows the rhythm of your year.
Prepare
- Set the school year, quarters and holidays
- Create sections and class offerings
- Build and publish timetables
- Set fee schedules and installment plans
Admit and enrol
- Applications through your public page
- Review, decide and record reasons
- Convert accepted applicants to students
- Generate invoices for enrolled students
Run the school
- Daily attendance and absence alerts
- Quarterly grading and approval
- Cashiering, receipts and statements
- Announcements, messages and events
Close and roll over
- Publish grades and print report cards
- Promotion and retention decisions
- Plan and apply the school-year rollover
- Export the school’s data if you need it
Every school looks like its own.
Each school gets its own logo and brand colour, so staff and families see your school’s identity in the app, not ours.
What this means for you
- Your school’s logo is shown in your school’s sidebar
- You choose one brand colour, and the interface tints itself to match
- The public admission page uses your school’s name and address
What to have ready.
You do not need everything on day one, but having these to hand makes setup quicker.
School details
- School name and DepEd school ID
- Address, contact details and timezone
- Campuses, if you have more than one
- Your logo and brand colour
Academic setup
- School year, quarters and holidays
- Grade levels, and senior high strands if you offer them
- Sections, advisers and rooms
- Subjects and who teaches them
People
- Staff names, email addresses and roles
- Student lists with guardian details, as CSV or Excel
- Parent email addresses for portal invitations
Money
- Fee items and fee schedules per grade level
- Installment plans you offer
- Discount and scholarship types you give
- Opening balances, if you are mid-year
Decisions
- Who approves grades, and who approves discounts
- Your grading weights and passing grade
- Whether guardians get an email on absence
Support
Not sure about something? Contact us and we will help you decide.
See PHSMS with your school’s workflow.
Try the live demo, or tell us about your school and we will walk you through the modules that matter most to you.
Pricing depends on your school. Contact us for pricing.