A day with PHSMS.

Six people, six very different days. See what PHSMS does for each of them, from the first thing in the morning to the end of the quarter.

Role

School owner

You want the whole picture without chasing people for reports.

MorningOpen the dashboard: enrolment, attendance today, collections and outstanding balances.
This weekApprove discounts and scholarships that need an owner or principal decision, each with its stated reason.
Any timeRead the school audit log to see who changed what, and when.
Term endRequest a full data export if you need a copy of the school’s records.

Role

You are the check between teachers and families.

MorningSee today’s attendance and the “needs attention” items waiting for you.
During the termSee timetable conflicts before a timetable is published, and cover needs when staff leave is approved.
Quarter endReview submitted grade sheets, approve them, and publish. Parents see nothing before this.
If a grade is questionedApprove reopening it. The history of the change is kept.

Role

Your day is applications, records and requests.

MorningCheck new applications in the pipeline and any flagged as possible duplicates.
MiddayWork through checklists and document requests, each with a due date, identity check and fee.
EnrolmentConvert accepted applicants into students and guardians, and invite the guardians.
Year endRecord promotion and retention decisions, then plan and apply the school-year rollover.

Role

Every peso has a receipt, and every mistake has a reason.

OpeningCheck your dashboard for anything that needs attention.
At the counterRecord the payment by method, apply it to the invoice, and print a numbered receipt.
If something is wrongVoid or refund by reversal with a reason. Nothing is deleted.
ClosingRun collections by day, cashier and method, and check outstanding balances and aging.

Role

Less paperwork, more teaching.

HomeroomMark the advisory section present, then change the few exceptions.
During the dayCheck your timetable, including any substitute or room change.
Through the quarterCreate assessments, enter scores in bulk, and fix any missing-mark warnings.
Quarter endCheck the calculation breakdown and submit the grade sheet for approval.

Role

You see what matters, when the school has released it.

MorningIf your child is marked absent, you can get an email, depending on how the school has set it up.
Any timeSwitch between children to see attendance, published grades, statements and receipts.
When the school writesRead announcements, and acknowledge notices that require it.
When you need somethingSend an absence note, pickup authorisation or contact change, or message a teacher.

These are illustrative workflows based on what each role can do in PHSMS. Your school’s own settings decide details such as who approves what.

Try the live demo, or tell us about your school and we will walk you through the modules that matter most to you.

Pricing depends on your school. Contact us for pricing.